Tuesday 9th January, 2007    
PRESENT:
Councillor N. Eaton – Chairman
Councillor W. Beaumont
Councillor D. Dennis
Councillor M. Flynn
Councillor Mrs. E. Griffiths
Councillor G. Hughes
Councillor G. Roberts
Councillor T. Stephenson
Councillor P. Wahl

APOLOGIES FOR ABSENCE:
Councillor A. Davies
Councillor M. Wright – Flintshire County Council

IN ATTENDANCE:
Mr. A. Roberts – Clerk to the Council

91/07 MINUTES
RESOLVED:
That the minutes of the meeting held 12th December, 2006 were approved as a correct record.

92/07 CADWYN CLWYD – REGENERATION PROJECT HALKYN COMMON
The Chairman welcomed to the meeting Mrs. Lisa Orhan, Tourism and Culture Officer, Cadwyn Clwyd who had been invited to the meeting to discuss the above project following member's concerns regarding the lack of consultation and information being received.

Mrs. Orhan apologised for not keeping the Council advised and up to speed with current events which was caused by staffing shortages and changes in personnel. However, measures had been put in place and hopefully the communication would improve. Mrs. Orhan then gave a full report and update of the project to date inviting members to attend the Management Meeting to be held on 23rd January, 2007.

The Chairman thanked Mrs. Orhan for her attendance.

93/07 HIGHWAY MAINTENANCE
Councillor W. Beaumont reported that there had been further vehicle accidents on the Brynford Hill and again called for action by the Highway Authority.
RESOLVED:
That the Clerk would request information in relation to the number of recorded accidents that the Authority has recorded on Brynford Road over the past 5 years.

94/07 EISTEDDFOD 2007 APPEAL COMMITTEE
Councillor P. Wahl reported that he, Councillor T. Stephenson, N. Eaton and the Clerk had attended a meeting with the Holywell Golf Club Captain and
Secretary regarding using the club house as a venue for the Auction of Promises.

It had been agreed that the event would be held on Friday 23rd March, 2007 and that the Golf Club would lend its full support to the event.

Councillor Wahl further advised that a number of promises had been received to date and requested all members to try and arrange with their own contacts items or promises for the auction. Councillor Stephenson advised that, in order that the event succeeds, at least 100 auction items would be required.
RESOLVED:
That the Clerk would confirm the arrangements for the event with the Secretary of Holywell Golf Club.

95/07 SUSPENSION OF PERIPATETIC SKIP SERVICES
Further to previous correspondence regarding this matter, a letter had been received from The Head of Technical Services, Flintshire County Council advising that a report on the peripatetic skip services is due to be presented to the Council’s Executive in January 2007 and all of the Community Councils who have an interest will be informed of any outcome or actions to be taken.

96/07 PROPOSED RECREATION AREA, CALCOED
The Clerk reported that Councillor M. Wright had requested that the Council formally write to Grosvenor Estates Department seeking approval to the proposed scheme.
RESOLVED:
That the Clerk will pursue this matter.

97/07 NORTH WALES POLICE : POLICING PARTNERSHIP WORKING MEETING
Inspector N. Maxwell had written to the Council advising that he was proposing to run quarterly meetings to discuss partnership working and update Council representatives with policing issues.

The first meeting had been arranged for 24th January, 2007 at Flint Town Hall and any items that the Council wished to be included on the agenda should be forwarded to him.

Members advised that they had a meeting of this nature with Inspector Maxwell in February, 2006, where a number of community issues were identified and this should be included on the agenda for an update.

Councillor Wahl suggested that the policy/protocol for reporting issues with Itinerants on the common should also be included.
RESOLVED:
That the Clerk would write on this matter.

98/07 THE WELSH LANGUAGE PROFILE OF DEESIDE
Mr. M. Prys Jones, Chief Executive of the Welsh Language Board had written to the Council advising that a meeting to discuss the above issue would be held at the Stamford Gate Hotel, Holywell on Thursday 25th January, 2007.
RESOLVED:
That Councillor G. Roberts would attend.

99/07 AUDIT OF ACCOUNTS FOR YEAR ENDING 31st MARCH, 2006
The Clerk reported that the Council had received the above year's Audit from Hacker Young, the Council’s external auditor, who had confirmed that the year end return was a clean report.
RESOLVED:
That the Council approved the report.

100/07 PLANNING APPLICATIONS
A) BMK/042538. Extension to existing single storey dwelling to form a two storey dwelling and erection of extension to the rear and addition of a porch to front elevation. Haulfryn, Brynford, Nr. Holywell.

B) BMK/042453. Erection of a conservatory. 13 Maes Cynfaen, Calcoed, Brynford.
RESOLVED:
That the Council supports the above 2 applications.

C) LAB/042347. Change of use from redundant agricultural building to 3 No. holiday lets and office. Penllongle Farm, Milwr, Holywell.
RESOLVED:
That the Council considers the proposed application to be over development and not in keeping.

That the proposed vehicle access way would need to conform to Highway Regulations.

That no mains sewer system serves the area.

That Councillor P. Wahl Declared an Interest in this item and duly completed the Declaration Form and retired from the meeting.

101/07 BUDGET AND PRECEPT 2007/08
The Clerk had prepared for member’s consideration an estimated budget of expenditure for 2006/07 and 2007/08 together with precept options.
RESOLVED:
That the Council approved the Estimation of Expenditure for 2007/08.

That the Precept of the year 2007/08 will be £12,264.

That the Clerk's salary for 2007/08 will be £3,990.

102/07 FORMAL RISK ASSESSMENT 2007
As part of the annual audit of accounts, the Internal Auditor of the Council had recommended that the Council undertakes an annual audit of risk assessment.

The Clerk reported that he had undertaken this year's audit and that the report had been distributed with the agenda for member’s consideration.
RESOLVED:
That the report and recommendations regarding the setting of financial limits for expenditure up to £5,000 and under £50,000 be approved.

103/07 ITEMS RAISED BY MEMBERS
Councillor W. Beaumont reported that an unadopted road had recently been resurfaced with tarmac by the Highways Authority and enquired if Calcoed
could be considered for the same treatment.
RESOLVED:
That the Clerk would request Councillor M. Wright to investigate this matter.

104/07 ACCOUNTS FOR PAYMENT
RESOLVED:
That the following accounts were approved:-