Tuesday 13th January, 2009 
PRESENT:
Councillor T. Stephenson - Chairman
Councillor W. Beaumont
Councillor K. Brown
Councillor A. Davies
Councillor D. Dennis
Councillor N. Eaton
Councillor M. Flynn
Councillor G. Roberts
Councillor P. Wahl

APOLOGIES FOR ABSENCE:
Councillor G. Hughes
Councillor M. Wright

IN ATTENDANCE:
Mr. A. Roberts - Clerk to the Council

MEMBERS OF THE PUBLIC IN ATTENDANCE
The Chairman invited members of the public present to speak. Mr. S. Jones owner of The Crooked Horn Inn advised members of the Council that he had prepared a business plan and had presented it to the Planning Officers of Flintshire County Council.

He requested if he could be given an opportunity to present it to the Council at the February meeting. However, due to previously arranged commitments, his architect would not be able to attend the meeting until 9.00 pm.

The Chairman put this before the meeting and no objections were raised.

BEREAVMENT OF MR. R. BLUNT
Before the commencement of the meeting the Chairman requested members to stand for a minute's silence in memory of Mr. Ralph Blunt, a former long serving member of the Council, who had sadly recently passed away.

The Chairman paid tribute to Ralph for the service and commitment he had given to the community during his term of office which was endorsed by all members present.

108/09 DECLARATION OF INTEREST
There were no Declaration of Interests made in respect of the agenda.

109/09 MINUTES
RESOLVED:
That the minutes of the meeting 9th December, 2008 were approved as a correct record.

110/09 HIGHWAY MAINTENANCE
The Head of Neighbourhood Area Services, Environment Directorate, Flintshire County Council had written to the Council advising that all the Highway issues reported in the Council’s letter dated 18th October, 2008 had been attended to. Councillor Wahl reported that the highway verge Milwr Road required further reinstatement works.

111/09 BRYNFORD FOOTBALL CLUB AND RECREATION GROUND
The Clerk reported that Mr. Paul Jones had confirmed that he and the Chairman of Brynford Football Club would attend the February meeting of the
Council to present to the Council their club’s business plans.

The Clerk further advised that a response had been received from Grosvenor Estate regarding the conditions of the Deed of Gift which was reported to Members.

Following further discussion regarding the usage of the recreation ground, Members instructed the Clerk to write to the County Secretary, Flintshire
County Council seeking further clarification on the designation and usage of the land for recreation purpose.

112/09 COMMUNITY POLICING
The Chairman welcomed to the meeting PC G. Lehrle, Community Beat Manager (CBM) North Wales Police. PC Lehrle gave an update on policing
activities and events in the community and the restructuring that would be taking place due to her pregnancy.

Members expressed their concern to the level of a dedicated C.B.M. for the Community and the number of reported incidents that P.C. Lehrle was unaware of. Members agreed that in the future all known incidents would be recorded at each Council meeting and the information will be shared and compared with the police records.
RESOLVED:
That the Clerk would write to Inspector Steel requesting that an appointment of a full time C.B.M. be made for the community.

113/09 WARDEN SERVICES - HAFOD-Y-BRYN, BRYNFORD
Further to the Council’s enquiry regarding the level of the above service, a letter had been received from the Community and Housing Officer, Flintshire County Council advising that the present resident warden had been unwell since the beginning of September 2008 and a mobile warden had been visiting and providing the same level of service.

Members reported that whilst they accepted that due to the ill health of the resident warden a temporary service had to be provided, they felt that the level and quality of services was not as good as having the resident warden in place.
RESOLVED:
That the Clerk will send a further letter on this matter.

114/09 CADWYN CLWYD - HALKYN MOUNTAIN COMMON RANGER SERVICES, PARTNERSHIP AGREEMENT
The Rural Tourism Officer, Ms. M. Williams, Cadwyn Clwyd had written to the Council advising of the proposed future management of the Ranger
Services - the contents of the letter was reported to the Council by the Clerk.

Members reported that they find some aspects of the information to be unclear and requested the Clerk to write again to Cadwyn Clwyd seeking further clarification.

115/09 FREEDOM OF INFORMATION ACT
The Clerk reported that the above Act came into force at the beginning of 2005. The Act requires every public authority to adopt an approved Publication Scheme. The intention of the scheme is to require authorities to make certain kinds of information routinely available to the public. Notification had been received from the Information Commissioner’s Office (I.C.O.) that approval for the existing schemes expired on 31st December, 2008 and I.C.O. has produced a new model publication scheme that all public sector organisations must adopt from January, 2009.
RESOLVED:
That the Council adopts the Model Publication Scheme.

116/09 INFORMATION RECEIVED
A) North Wales Police Authority. Notice of meeting - Tuesday 13th January, 2009.

B) Halkyn Common Ranger Report and Work Programme.

C) CEMEX Pant-Y-Pwll Dwr Quarry - Minutes of the meeting held 10th September, 2008.

D) One Voice Wales Notice of meeting of the Wrexham and Flintshire Area Committee 28th January, 2009.

E) Flintshire Citizens Advise Bureaux News Letter.

F) Register of Electors in force from 1st December, 2008 until 30th November, 2009.

G) Flintshire Summer Play Scheme Report 2008.

RESOLVED:
That the above information be received.

117/09 APPLICATIONS FOR FINANCIAL ASSISTANCE
A) Cynfaen Memorial Chapel, Calcoed - £500.00 grant approved.
B) St. Michael’s Church, Brynford - £500.00 grant approved.
C) Macmillan Cancer Support - £100.00 grant approved.

118/09 ESTIMATION OF FINANCIAL BUDGETS AND SETTING OF PRECEPT FOR THE YEAR ENDING 31ST MARCH 2010
The Clerk reported that he had prepared a report on estimation of expenditure for the year ending 31st March, 2009 and estimation of expenditure for the year ending 31st March 2010 for members' consideration and approval.

Based upon the above information, a further report had been prepared providing options for the setting of the precept upon the rating authority.
RESOLVED:
A) That the Council approved the proposed budget for expenditure and income for the year ending 31st March. 2010.
B) That the Council set the precept upon the rating authority for the year ending 31st March, 2010 at £16,278.
C) That the Clerk’s salary for the year ending 31st March, 2010 will be £4,246.

119/09 ACCOUNTS FOR PAYMENT
RESOLVED:
That the following accounts were approved:

120/09 DURATION OF MEETING
The meeting commenced at 7.00 pm and closed at 9.00 pm.