Tuesday 9th June, 2009 
PRESENT:
Councillor T. Stephenson - Chairman
Councillor W. Beaumont
Councillor A. Davies
Councillor D. Dennis
Councillor N. Eaton
Councillor M. Flynn
Councillor P. Wahl

APOLOGIES FOR ABSENCE:
Councillor K. Brown
Councillor G. Roberts
Councillor M. Wright - Flintshire County Council

IN ATTENDANCE:
Mr. A. Roberts - Clerk to the Council

17/09 DECLARATION OF INTEREST
No Declaration if Interest were made.

18/09 MINUTES
RESOLVED:
That the minutes of the Annual General Meeting held 12th May, 2009 were approved as a correct record.

19/09 HIGHWAY MAINTENANCE
Members reported the following matters:-
*Brynford Crossroads - Surface water flooding highway.

*Slip road Brynford Hill to Chester Road - Pothole repairs/hedge cutting

*Narrow Lane, Calcoed - Pothole repairs.

*Milwr Road - White Gables - Road side verge cutting.

Members reported that the standard of maintenance for this section of the highway was very high, the grass being kept cut short at all times. Could the Highway Authority advise why this was not provided in other areas?
RESOLVED:
That the Clerk would report the above issues to the Highway Authority.

20/09 COMMUNITY POLICING
The Chairman welcomed to the meeting J. Lehrle, Community Beat Manager (C.B.M.) who gave an update of policing activities in the community.
The Officer reported that an area of common was being used for anti social behaviour activities and suggest that if the vegetation could be reduced it may
help to resolve the issue. Members agreed that this would be discussed with the Halkyn Mountain Ranger.

P.C. Lehrle further advised that Inspector Steele had been replaced by Inspector David Roome also based at Flint Police Station.

The Chairman thanked the C.B.M. for her report.
RESOLVED:
That the Clerk would report the issue to the Ranger.

21/09 BRYNFORD PAROCHIAL CHURCH COUNCIL - PROPOSED MODIFICATION TO ST. MICHAEL’S CHURCH, BRYNFORD
The Secretary of Brynford Parochial Church Council (BPCC) Mrs. L. Parkin, had written to the Council advising that the first drawings that have been displayed were the architect's first draft showing proposals to make the church more user friendly. Following a further meeting with the architect a
further draft drawing is being proposed based on the aspirations of the BPCC.

Upon completion of the final draft these will be put to the Church Authorities and the community.

Members welcomed the news that the proposals were being modified and looked forward to seeing the final draft proposal in the near future.

The Secretary further reported that following the Council’s enquiry, the PCC had agreed to obtain an estimation of cost to floodlight the outside of the
Church.
RESOLVED:
That a further letter be sent to BPCC thanking them for the information and requesting that the Council be kept informed of any further proposals.

22/09 MEMBERS OF PARLIAMENT EXPENSES CLAIMS
Further to Minute No.14/09 Mr. D. Hanson M.P. had written to the Council advising that he had welcomed the moves to fundamentally reform the system. Mr. Hanson further advised that he had disclosed his expenses claims to the local media two months ahead of the required date and that he had claimed over £20,000 less than the full allowance and all his claims are reasonable and within the rules.
RESOLVED:
That the information be received.

23/09 FLINTSHIRE UNITARY DEVELOPMENT PLAN (UDP)RECEIPT OF INSPECTOR'S REPORT
The Head of Planning Services, Mr. A. Farrow had written to the Council advising that the Inspector appointed to conduct the inquiry into the Plan has now produced the Final Report containing recommendations on all objections.

Mr.Farrow further advised that the Inspector’s Report will be made publicly available for inspection from Tuesday 26th May, 2009.
RESOLVED:
That the information be received.

24/09 AUDIT OF ACCOUNTS YEAR ENDING 31st MARCH, 2009
The Clerk reported that J.D.H. Business Services Ltd, the Council’s appointed internal auditor had undertaken the above year end audit and a copy of his report and recommendations had been circulated to all members for their information and consideration.

The report identified two actions that needed consideration by the Council and the Clerk would prepare a report for the Council’s consideration in the near future.
RESOLVED:
That the Council approved the Audit Report and Year End Return for year ending 31st March, 2009.

Councillor W. Beaumont proposed that a vote of thanks be minuted in appreciation of the Clerk's time and attention to detail in preparing the Audit Return and Reports on behalf of the Council.

25/09 INFORMATION RECEIVED
A) Holywell Community Hospital.
B) Denbighshire and Flintshire Agricultural Society.
C) One Voice Wales - Notice of Annual General Meeting.
D) Flintshire County Council Civic Sunday.
E) Clwyd Community Health Council Annual Report 2008/09.
F) Community Health Council in Wales - Consultation Report.
RESOLVED:
That the above information be received.

26/09 REPRESENTATIVE’S REPORTS
Councillor N. Eaton reported on the fund raising event held on behalf of the Village Facilities Committee and that a fete had been arranged for the 18th July 2009, to be held on Brynford Recreation Field.

27/09 RETIREMENT OF COUNCILLOR G. HUGHES
The Chairman reported that the Council had been informed that Councillor G. Hughes had decided to retire as a member of the Council. The Chairman
paid tribute to the time that Councillor Hughes had given to the Council and members of the community over many years.
RESOLVED:
That a letter of thanks be sent to Councillor G. Hughes on behalf of the Council.

28/09 PLANNING APPLICATIONS
TGE/046287 Construction of a single storey utility room to rear of property and formation of window opening to gable end attic space. Magazine Cottage, Brynford.

TGE/046265 Erection of a sun room and kitchen extension. 1, Lon-Y-Mynydd, Calcoed, Brynford.
RESOLVED:
That the Council has no objections to the above two applications.

LEJ/046295 Outline - Erection of 1, No. two storey dwellings as infill development. The Crooked Horn Inn, Brynsannan, Brynford.
RESOLVED:
That the Council objects to this application as the location is outside the permitted development boundary of Flintshire Unitary Development Plan 2000 - 2015.

29/09 ACCOUNTS FOR PAYMENT
RESOLVED:
That the following accounts were approved:-

30/09 DURATION OF MEETING
The meeting commenced at 7.00 pm and closed at 9.00 pm.