Tuesday 8th June, 2010  
PRESENT:
Councillor M. Flynn – Chairman
Councillor K. Brown
Councillor A. Davies
Councillor D. Dennis
Councillor N. Eaton
Councillor D. Jones
Councillor T. Stephenson
Councillor P. Wahl

APOLOGIES FOR ABSENCE
Councillor W. Beaumont
Councillor G. Roberts

IN ATTENDANCE:
Councillor M. Wright – Flintshire County Council
Mr. A. Roberts – Clerk to the Council

30/10 DECLARATION OF INTERTEST
None were declared.

31/10 MINUTES
RESOLVED:
That the minutes of the Annual General Meeting held the 11th May, 2010 were approved as a correct record.

32/10 HIGHWAY MAINTENANCE
The following issues were raised:-

* Poor condition of footpath surface in Brynford village – in need of resurfacing.
*Dolphin junction pothole repairs required in highway.
*Pothole repairs required - slip road from Penwylfa to Milwr Road.
*Milwr Road verge – self seeded trees growing on verge in need of cutting back.
*Lay-by at Dolphin junction in need of cleaning and pothole repairs.
RESOLVED:
That the above matters be reported to the Highway Authority.

33/10 COMMUNITY POLICING
The Chairman welcomed to the meeting Sergeant J. Williams, North Wales Police who had attended the community policing meeting in place of S. Carrington CBM. Members reported that a number of residents had raised concerns regarding the speed of traffic through Brynford and cars parking outside the village school causing congestion to highway users. Members also discussed the best way of keeping records and responses to issues that have been raised with North Wales Police.
RESOLVED:
That the following actions be undertaken.

1. The Clerk would write to the Highways Authority regarding the reduction of the existing 40mph zone to 30mph given that Brynford C.P. is one of two   schools that are located on highways that have 40mph zones in all of Flintshire.

2. That the Clerk would write to the Highway Authority requesting that an “H” white line be marked on the highway from the junction with Hafod-Y-Bryn to   indicate the no parking of vehicles within 15 metres of the road junction.

3. That the Clerk would keep a record of all issues raised on policing matters for future reference by the Council.

34/10 FLY-TIPPING – WATER COURSE - THE NANT
Following the Council’s enquiry a response had been received from Fly-Tipping Action Wales, Environment Agency Wales, advising that an inspection of the site had been carried out and it would appear that the land had been subject to recent activity and possibly raised. The Officer further advised that it would be helpful if any help could be provided as to the land owner by members of the Council. In the meantime, the Officer would be carrying out a land registry search.
Members were pleased to learn that some action was being undertaken but were unable to provide any information as to the land owner.
RESOLVED:
That the Council would write to the Officer thanking him for his assistance.

35/10 BRYNFORD VILLAGE GREEN – ENVIRONMENTAL IMPROVEMENT SCHEME
The Clerk reported that a planning applications for the erection of the commemorative sculpture had been approved by the Planning Authority. Members reported that the scheme had started on the green. Members further reported that having given their further consideration to the specification for the post and rail fence to the boundary of the green it was felt that the specification should be changed to a more traditional fencing system.
RESOLVED:
That the Clerk would present the amended specification to the Planning Authority seeking their views as to planning consent requirements.

36/10 PROVISION OF AMENITY AREA, CALCOED, BRYNFORD
Members reported that the area had been temporarily fenced off, graded and seeded.

37/10 NOTICE OF AUDIT FOR THE YEAR ENDING 31st MARCH, 2010
The Council had received Notice that the External Annual Audit for the above year should be completed by 31st July, 2010 and sent to Hacker Young, the Council’s appointed external auditor. In addition to the above, the Council had been selected for an intermediate audit which required completion and provision of additional information that had been requested by the Auditor. The Clerk advised that given the amount of further information being requested, he may not be able to provide all of it and the evidence by 31st July, 2010 and sought Council approval to extend this time to 30th September, 2010.
RESOLVED:
That the Council received the Notice of Audit and agreed to extend the return date to 30th September if required.

38/10 PLANNING FOCUS MEETINGS – FLINTSHIRE COUNTY COUNCIL
Further to the above meetings, the Head of Planning Services had written to the Council advising that he was responding to some of the concerns that had been raised regarding the Planning Enforcement Department of Planning Services. By means of improving communication between parties he was proposing to allocate members of the team to Act as Link Officers for particular Community Councils who would be the first point of contact for all complaints or enquiries.
Furthermore it was hoped that Officers would attend a future meeting of the Council to introduce themselves and provide any further information that may be required.
RESOLVED:
That the Council approved the proposal.

39/10 RURAL AFFORDABLE HOUSING NEEDS SURVEY
Ms. Beth Ditson, Rural Housing Enabler had written to the Council enquiring whether the Council would be interested in finding out if there was a need for affordable housing for local people within the community. Members discussed this matter at some length and felt it would be advisable to invite Ms. Ditson to a future meeting of the Council.
RESOLVED:
That the Clerk would invite Ms. Ditson to a future meeting of the Council.

40/10 CORRESPONDENCE RECEIVED:
A) Civic Sunday Chairman of Flintshire County Council.

B) One Voice Wales Wrexham/Flintshire Area Meeting. Councillor D. Dennis would attend.

C) Flintshire County Council Forum Meeting, 8th July, 2010. Councillor K. Brown would attend.

D) Flintshire County Council Charter. To be put on agenda for member's observations at the July meeting of the Council.

E) Ombudsman – Complaints Wales Consultation. Proposals for commons complaints system for public service provider in Wales. To be put on agenda for      member’s observations at the July meeting of the Council.

41/10 REPRESENTATIVE'S REPORTS
Councillor N. Eaton reported on the meeting of Brynford Village Facilities Committee.

42/10 ITEMS RAISED BY MEMBERS
A) Councillor T. Stephenson reported that Scottish Power had been felling trees and cutting hedges that were close to overhead power lines and in many cases      leaving the trees and hedges in a very untidy and mutilated condition.
RESOLVED:
That the Clerk would write to Scottish Power on this matter.

B) Councillor A. Davies advised that the Police Authority were operating a telephone charging system for general public enquiries and requested that further      information should be sought on this policy from the Police Authority.
RESOLVED:
That the Clerk would write to the Police Authority on this matter.

C) Councillor A. Davies reported that the roadside verges near the footbridge over the A55 were being blighted by dog fowling. Councillor M. Wright advised      that he would raise this matter with the Local Authority.

43/10 ACCOUNTS FOR PAYMENT
RESOLVED:
That the following accounts were approved for payment:-

44/10 DURATION OF MEETING
The meeting commenced at 7.00pm and was closed at 9.05pm.