Tuesday 13th October, 2009 
PRESENT:
Councillor T. Stephenson - Chairman
Councillor W. Beaumont
Councillor K. Brown
Councillor A. Davies
Councillor N. Eaton
Councillor M. Flynn
Councillor D. Jones
Councillor P. Wahl

APOLOGIES FOR ABSENCE:
Councillor D. Dennis
Councillor G. Roberts

IN ATTENDANCE:
Councillor M. Wright - Flintshire County Council
Mr. A. Roberts - Clerk to the Council

62/09 CO-OPTION OF NEW MEMBERS
The Chairman welcomed to the meeting Councillor David Jones who had been co-opted onto the Council at the September 2009 meeting. Councillor Jones thanked members for supporting his request for co-option and duly signed the acceptance of office and Code of Conduct Declaration Form.

63/09 DECLARATION OF INTEREST
No Declaration of Interest were made.

64/09 MINUTES
RESOLVED:
That the minutes of the meeting held 8th September, 2009 were approved as a correct record.

65/09 HIGHWAY MAINTENANCE
Members reported the following issues:-
A) Milwr Road - trees growing in roadside verge are in need of pruning as they are over hanging into the highway.

B) Slip road Brynford Hill to Old Chester Road is in need of cleaning.

C) Brynford Road - Verge outside school de-littering.

D) Brynford Village Road opposite school - No tipping sign needs renewing.

E) Brynford Hill - condition of and obstructions to pedestrian pavement.
RESOLVED:
That the Clerk would report the above matters to the Highway Authority.

66/09 COMMUNITY POLICING
Councillor M. Wright reported that he had been informed that a new Community Beat Manager (CBM) had been appointed and would be taking up the post from the 1st November, 2009.
Members welcomed the news and looked forward to meeting the officer in the near future. Councillor A. Davies advised that Mr. B. Lambert - Neighbourhood Watch Associated had offered to come and speak to the Council with regard to developing a Neighbourhood Watch Groups in the community.
RESOLVED:
A) That a letter be sent to the Inspector, North Wales Police seeking confirmation of the CBM appointment.

B) That the meeting with Mr. B. Lambert be deferred until the Council has met with the new CBM.

67/09 PLANNING APPLICATION - CHANGE OF USE FROM GARAGE TO HOLIDAY ACCOMODATION - BWTHYN-Y-WENNOL, MILWR, HOLYWELL.
Further to the Council’s enquiry the Head of Planning Services, Flintshire County Council had written to the Council advising of the process used to determine the above application was by Delegated Powers by the Chairman of Planning and Planning Officers.

The Planning Officer had also provided a copy of the Planning Policy that had been used to consider the application setting out the criteria that had been met in the determination.

Councillor M. Wright advised that he had also raised his concerns over this approval and had requested the Head of Planning Services to provide further information on its determination which he hoped to present to the next council meeting.
RESOLVED:
That the information be received.

68/09 BRYNFORD UNITED FOOTBALL CLUB - CHANGE OF OFFICIALS
Mr. Paul Jones had written to the Council advising that as of April 2009 he had resigned from his duties as Treasurer and Secretary of Brynford United Football Club. The reasons for this action was the Council’s refusal to agree to the proposed re-development of the existing facilities.

The Manager of the Club was now Mr. Adrian Crofts and the Secretary Miss Emma Humphries.

Members reported that the Council was unable to support the proposed development as the ground had been gifted by the Duke of Westminster as a community facility.
RESOLVED:
That the information be received.

69/09 BRYN MAWR QUARRY, BRYNFORD - FUTURE LIAISON MEETINGS
Further to the Council enquiry Mr. G. Nancarrow, Planning Officer, Flintshire County Council had written to the Council advising that the Liaison meetings with the quarry had lapsed due to key attendees unavailability and work capacity. However the officer agreed that he would try to arrange for a meeting to take place in the near future.
Councillor M. Wright reported that he had been informed that the meeting had been arranged for the 20th October, 2009 for 6.00 p.m.
RESOLVED:
That Councillor N. Eaton would attend.

70/09 PROPOSED COMMUNITY FACILITIES, BRYNFORD
Councillor M. Wright and N. Eaton reported that following further consultation regarding the proposal to provide a community hall, the preferred site would be to extend the existing hall at Brynford CP School. Agreement in principle had been agreed by the Director of the Local Education Authority and School Governing Body.

Discussion was also taking place with Cadwyn Clwyd regarding the possibility of funding towards the costs of a feasibility study for the proposed location. Members confirmed that they were supportive of the scheme and provision for a financial grant had been made within the Council’s financial budget planning
RESOLVED:
That the information be received.

71/09 PROPOSED ENVIRONMENTAL IMPROVEMENTS BRYNFORD VILLAGE GREEN
Councillor M. Wright reported that he had met with representatives of Cadwyn Clwyd regarding the possibility of obtaining funding towards the above project.

Officers of Cadwyn Clwyd had agreed to consider the scheme and Councillor Wright had started the process of completing the application forms and had forwarded them on to the Clerk for completion. Members then discussed the type of bollard system that could be used around the boundary of the green.

It was agreed that the Clerk would provide further options for members' consideration.

The Chairman thanked Councillor Wright for his assistance with the application to Cadwyn Clwyd.

72/09 NPOWER ELECTRICITY - DEMAND FOR PAYMENT FOR OVERDUE ACCOUNT
The Clerk reported that the Council had received a further demand for payment of £1,280.21 being an outstanding amount for energy charges for the Council’s street lighting system. The Clerk further advised that he had been trying to resolve this issue with npower for the past two years writing many letters which have never been acknowledged or responded to.

He had sent a further letter and copy correspondence by recorded delivery on the 4th October, 2009 to the demand dated 1st October, 2009 in the hope that an investigation would be conducted to resolve this matter.

The Clerk confirmed that the energy supply for the street lighting system had always been provided by Scottish Power and invoices had been received and paid on quarterly bases to date.
RESOLVED:
That the Clerk will pursue this matter with npower and report back at the next meeting of the Council.

73/09 FLINTSHIRE UNITARY DEVELOPMENT PLAN - STATEMENT OF DECISIONS AND PROPOSED MODIFICATIONS TO UNITARY DEVELOPMENT PLAN (UDP)
The Head of Planning Services, Flintshire County Council had written to the Council advising that following consideration of the Inspectors Report, the Council has now made a decision regarding its recommendations and in response is required to publish its Statement of Decisions along with ‘Proposed Modifications’ to the Deposit UDP for public consultation.

The modifications have arisen because the Council has accepted recommendations in the Inspector’s Report that involve making formal changes to the deposit UDP. A six week consultation commencing 21st September, 2009 and ending 2nd November, 2009.

The Clerk reported that the allocation made HSG1(54) for residential development in the Draft UDP had been removed as a result of the amendments. Members expressed their concern and disappointment that no provision for the community to develop or be sustained was being provided.
Furthermore no provision for affordable housing would be made.
RESOLVED:
That the Clerk would write to the Planning Authority seeking reinstatement of the allocation including a commitment to affordable housing allocation.

74/09 INFORMATION RECEIVED:
RESOLVED:
That the following information be received:-

A) The Gambling Act 2005 Three Year Licensing Policy - Consultation.

B) Flintshire County Council - Summer Play Scheme Report.

75/09 REPRESENTATIVE’S REPORTS
Councillor N. Eaton reported on the meetings of Brynford Village Facilities Committee and the Over 50s Forum.

76/09 PLANNING APPLICATIONS
BMK/046647 Change of use from day nursery to residential dwelling. The Fieldings, Brynsannan, Brynford.
RESOLVED:
That the application be received as the application had been approved by the Planning Authority.

BMK/046380 Erection of a replacement dwelling. 7 & 8 Gamfa Gerrig, Brynsannan, Brynford.
RESOLVED:
That the Council has no objections.

77/09 ACCOUNTS FOR PAYMENT
RESOLVED:
That the following accounts were approved:-

78/09 DURATION OF MEETING
The meeting commenced at 7.00 pm and was closed at 9.30 pm.