Tuesday 8th September, 2009 
PRESENT:
Councillor T. Stephenson
Councillor K. Brown
Councillor A. Davies
Councillor M. Flynn
Councillor G. Roberts
Councillor P. Wahl

APOLOGIES FOR ABSENCE:
Councillor W. Beaumont
Councillor D. Dennis
Councillor N. Eaton
Councillor M. Wright - Flintshire County Council

IN ATTENDANCE:
Mr. A. Roberts - Clerk to the Council

44/09 DECLARATION OF INTEREST
Councillor K. Brown Declared a Declaration of Interest for Agenda item 11,(B) Planning Application.

45/09 MINUTES
RESOLVED:
That the minutes of the meeting held Tuesday 14th July, 2009 were approved as a correct record.

46/09 APPOINTMENT OF VICE-CHAIRMAN
Proposed by Councillor A. Davies and seconded by Councillor G. Roberts, Councillor M. Flynn was unanimously appointed as Vice-Chairman.

47/09 FILLING OF VACANCY ON THE COUNCIL BY CO-OPTION
The Clerk reported following the advertisement of the existing vacancy, the Returning Officer had written to the Council confirming that no request for an Election had been received within fourteen days of the date of the Notice and as a result, it is in order for the Community Council to fill the vacancy by co-option. The Chairman invited members to make nominations. Councillor A. Davies nominated Mr. David Jones of Pen-Y-Bryn, Brynford Hill which was seconded by Councillor G. Roberts.
RESOLVED:
That Mr. D. Jones was unanimously co-opted onto the Council.

48/09 HIGHWAY MAINTENANCE
The Head of Neighbourhood Area Services, Flintshire County Council had written to the Council confirming that the issues that had been reported in its letter, dated 15th June 2009, had either been attended to or placed upon the maintenance programme.

Members reported the following matters :-
Brynford Hill Slip Road to Old Chester Road - Potholes
Brynford Road - Track adjacent to village green - road surface water running from highway down track.
RESOLVED:
That the above matters be reported to the Highways Authority.

49/09 COMMUNITY POLICING
Mr. D. Hanson MP and Mrs. S. Mewies AM had kindly pursued a response from North Wales Police regarding the concerns and issues that had been raised at the July meeting of the Council. The contents of the response received from Inspector D. Roome was reported to members by the Clerk.
RESOLVED:
That a letter of thanks be sent to Mr. D. Hanson MP and Mrs. S. Mewies AM for their assistance with this matter. That a further letter be sent to Inspector D. Roome requesting that the Council be kept informed of his investigations and future policing proposals.

50/09 PLANNING APPLICATION - PEN-Y-PYLLAU HALL, PEN-Y-PYLLAU, BRYNFORD REF: 46092
The Clerk reported that Mr. D. Hanson MP and Mrs. S. Mewies AM had sent copy correspondence they had received from the Planning Authority in regard to the Council’s enquiry. The Clerk further advised that Notice had been received that the application had been submitted for Appeal by an informal hearing.
RESOLVED:
That a letter of thanks be sent to Mr. D. Hanson MP and Mrs. S. Mewies AM.

51/09 ERECTION OF ELECTRIC STOCK FENCING - BRYNFORD COMMON
Mr. E. Christmas, Assistant Agent Grosvenor Estate, had written to the Council setting out the actions the Estate were undertaking to resolve the issue regarding the erection of the fence by Mr. Mark Payne on the common without consent.

Ms K. Surry, Conservation Officer, North Region, Countryside Council for Wales had also replied to the Council advising of the legal implications and actions that could be taken to resolve this situation.

Mr. G.L. Wright, Secretary to Halkyn Graziers and Commoners Association had also responded advising that Mr. M. Payne was not a member of the Association. However further discussion had taken place with Grosvenor Estate and it was hoped that the fence would be removed by the 28th August,
2009.

Members reported that the fence had now been removed.

52/09 HOLYWELL COMMUNITY HOSPITAL
Mrs. S. Mewies AM had written to the Council advising that she had received a response from North Wales NHS Trust following the concerns that had been raised by the Council. Mrs. Begbie, Hospital Manager, had offered to meet with Council Members to discuss these issues in more detail.
RESOLVED:
That a letter of thanks be sent to Mrs. S. Mewies AM and the Chief Executive of North Wales NHS Trust.

53/09 PROPOSED PROVISION OF AMENITY AREA, CALCOED
The Clerk reported that following further discussions with the Acting Head of Countryside Services, Mr. T. Woodall, it was hoped that the required Licence would shortly be in place in order that the work could commence in November/December.

54/09 AUDIT OF ACCOUNTS YEAR ENDING 31st MARCH, 2009
Mr. J. Jenkins, UHY Hacker Young Chartered Accountants, the Council’s appointed external Auditor had written to the Council advising that the above year audit annual return had been concluded confirming that it was a clean report and no immediate actions were required.
RESOLVED:
That the information be received.

55/09 CORRESPONDENCE RECEIVED
A) Planning Services - Customer Focus Group. Summary of points and issues raised at the above meeting held 29th July, 2009.

B) East Flintshire Cycle Leaflet.

C) A Strategy for Flintshire Libraries 2009-12.

D) Standards Conference Wales 2009 15th October, 2009.

E) North Wales Police Authority Community Forum for Flintshire.

F) One Voice Wales Wrexham/Flint Area. Committee Meeting 17th September, 2009.
RESOLVED:
That the above information be received.

56/09 REPRESENTATIVE’S REPORTS
Councillor K. Brown gave information reports on meetings of the Flintshire Forum and the Planning Customer Focus Group he had attended on behalf of the Council.

57/09 APPLICATIONS FOR FINANCIAL ASSISTANCE

A) Wales Air Ambulance - Grant of £100 approved.

B) North Wales Play Association - Received.

58/09 PLANNING APPLICATIONS
A) TEG/046565 Alteration and extension to replace existing conservatory with utility area, sun lounge and bathroom, conversion of existing garage to family       room and construction of new garage. New Tan-Y-Bryn, Pwllclai, Brynford.

B) BMK/046610 Erection of ground and first floor extension and replacement garage. The Fairways, Brynsannan, Brynford.

C) TGE/046650 Erection of first floor bedroom extension over existing ground floor dining room and single storey side extension. Windy Ridge, Naid-Y       March, Brynford.
RESOLVED:
That the Council have no objections to the above three applications.

D) LEJ/046444 Change of use from garage to holiday let accommodation. Bwthyn-Y-Wennol, Milwr, CH8 8HE.

The Planning Authority had informed the Council that the above application had been approved.

Members expressed their concern that despite the Council’s objections to the application, permission had been approved. Members felt that there had been a departure from Planning Policy which may set a president for future applications of this type.
RESOLVED:
That a letter be sent to the Head of Planning Services seeking clarification on the Planning Policy for this type of development and the procedures used to consider this application.

59/09 ITEMS RAISED BY MEMBERS
Bryn Mawr Quarry - Future meetings of the Quarry Liaison Committee.

BT Public Telephone Kiosk, Brynford - Repairs required to telephone box.
RESOLVED:
That the Clerk would report the above matters.

60/09 ACCOUNTS FOR PAYMENT
RESOLVED:
That the following accounts were approved:-

61/09 DURATION OF MEETING
The meeting commenced at 7.00 pm and closed at 9.50 pm.